Senior Administrator Tunisia/Libya

Amministrazione-Amministrazione - contabilità

Descrizione

ICU is an International Non-Governmental Organization, recognized by the European Commission and the Italian Ministry of Foreign Affairs, which carries out development cooperation projects in Southern countries mainly in the sectors of Agriculture, Business Development, Waste Management and Education with a Nexus approach.

In particular, ICU has been present in Tunisia since 2011 and actively operates in the sectors of Renewable Energy and support for Municipalities; from professional training, especially for young people, and the creation and support of businesses and self-employment, especially in the agri-food sector; as well as in the sector of protection and efficient use of natural resources, especially water. Furthermore, the ICU Tunisia mission remotely coordinates projects in Libya, in the field of energy efficiency, health and protection, as well as agri-food development and agricultural services. The activities are carried out with EU funds, AICS (Promoted Calls and Emergency Calls), as well as private foundations and other cooperations (e.g. Monaco Cooperation, Prince Albert of Monaco Foundation, UFM…).

As Senior Administrator, s/he will have responsibility for all aspects of strategic and operational finance in the Tunisia/Libya country program, acting in close collaboration with the Country Administrator as the principal finance business partner to the Senior Management team (SMT), Country Director and HQ

Major Responsibilities:

Strategic Planning & Analysis

· Provides financial information which supports the Country Director and SMT in making business decisions in line with ICU strategies.

· Provides strategic analysis on the overall financial health of the country program to the CD and SMT.

· Contributes and provides feedback to the development of Country Programs Strategic Annual Plan.

Controllership

· Ensures that all in-country practices are in compliance with ICU and donor policies and procedures.

· Establishes in-country finance procedures to supplement global policies as needed.

· Monitors financial activities and advises the Country Director on financial performance of the office, issues with internal controls or financial management.

· Ensures monthly balance sheet reconciliations are completed on a timely basis.

· Manages the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by headquarters and donors.

· Identifies requirements for and develops reporting formats to aid in the management of country operations and grant expenditures.

· Directs the preparation of and approves all donor financial reports in respect to accounting, legal and contractual requirements

· Ensures in-country internal control reviews of operations are regularly undertaken.

· Facilitates external, internal, donor or government audits.

· Oversees the protection of the country’s assets (cash, inventory, fixed assets) through the enforcement of internal control policies and procedures.

· Maintains current knowledge of local government requirements related to finance and complies with tax and other legal requirements.

Training & Staff Management

· Establishes a finance department roles and responsibilities matrix; staff job descriptions are current; recruits and maintains qualified staff to perform finance functions.

· Ensures comprehensive and constructive performance reviews are completed annually; career planning and development plans are in place for all finance staff.

· Develops and implements a training program for the country’s finance staff.

· Oversees finance training and technical support to non-finance staff for skills improvement in the areas of accounting, reporting and internal control.

Treasury

· Supervises all country program bank relations and bank account activities including negotiation of fees, interest and currency exchange rates.

· Oversees the review and approval of all monthly bank account and cash reconciliations.

· Maintain on current basis accurate forecasts of cash requirements for meeting future spending, including commitments which obligate ICU to future spending.

· Ensures that appropriate balances are maintained to facilitate grant implementation and cash held in headquarters in drawn regularly.

· Ensures the development and implementation of a plan to minimize the country’s foreign exchange exposure to currency gains and losses.

· Supervises the collection of contractual and other receivables.

Budget/Forecast

· Oversees the preparation and revision of grant proposal budgets; supports programs with guidance on costing and inputs in creating budgets for submission.

· Prepares and maintains the country’s annual operating budget; ensures cost coverage for in-country operating costs and updates the operating budget regularly.

· Presents and facilitates the review of actual to budget expenditures